GATE's AI scheduling agent books real meetings two ways: a booking page where people pick a time your Google Calendar shows as free, and your own agent booking the first free weekday slot in business hours, at least a day out, when a lead says yes and you approve. Booking pages send the invite and up to two reminder emails, and recurring work runs on schedule, like a report every Monday at 8. Meetings and jobs, not staff rotas.
Booking a meeting takes four emails and a guess about what's free. Keeping the weekly rhythm is the thing everybody forgets. Your agent takes both.
A booking page has your time zone and the meetings you offer: a 30-minute intro, an hour-long deep dive, each with its own buffers, notice period and how far ahead it can be booked.
The page reads one pinned Google Calendar every time someone opens it. If that calendar can't be read, it offers no times at all rather than a time nobody checked.
The booking sends a calendar invite with a Google Meet link, a GATE Meet room or your own address, plus up to two reminder emails. Each one carries the guest's own link to move or cancel.
When a lead replies that they're interested, your agent takes the first free weekday slot between 9 and 17 in your CRM's time zone, at least a day out, sends the invite and moves the deal to its booked stage, after you approve or on its own.
Say it in plain words: every Monday at 8, the 15th of every month, weekdays every two hours. Your agent wakes up at that time, does the work and reports in your chat.
The rules live in GATE's booking engine, so they hold for every page and every meeting.
Each kind of meeting sets its own reminder emails, in hours before the start.
A new meeting type starts with one reminder a day ahead. At most two, and every reminder carries the guest's link to move or cancel.
Whether a guest books or your agent does.
Booking pages, invites, reminders and the work that has to happen every week.
Offer a short intro and a longer deep dive from the same page, each with its own length, buffers and notice.
Each meeting type sets the place: a Google Meet link, a GATE Meet room made for that booking, or your own address.
Every confirmation and reminder carries a private link to reschedule or cancel. The calendar event moves, so it never vanishes from their calendar.
With GATE's CRM, whoever books becomes a lead, reusing an open one, the deal moves to the meeting stage and the meeting shows on their timeline. A cancellation is noted and leaves the stage alone.
Your agent creates Google Calendar events with real invites and Meet links, a daily, weekly or weekday series as one event with an end, and reads a Microsoft 365 calendar when you ask.
Monday reports, monthly checks, a reminder at a set time. Your agent runs each job when it's due and reports back, and a job still running when the next is due skips that slot instead of piling up.
Three ways to get a meeting into the calendar, side by side.
| What you compare | Email back and forth | A booking-link app | GATE's scheduling |
|---|---|---|---|
| Finding a time | Several emails and a guess | The guest picks from your free times | The guest picks from times your Google Calendar shows free right now, or your agent books the first free slot |
| Moving a meeting | Another round of emails | A link in the confirmation | The guest's own link; the calendar event moves and the old booking stays on the record |
| Reminders | You remember to send one | Reminders you set up | Up to two emails per meeting type, one a day ahead by default |
| Your sales pipeline | Updated by hand | Through an integration you connect | With GATE's CRM, the guest becomes a lead and the deal moves to the meeting stage |
| Work that repeats | On your to-do list | Not what it does | Your agent runs it on schedule and reports in the chat |
Tell your agent when you like to meet, what each meeting is for and what should happen every week, in plain words. It sets up the pages, books the meetings and keeps the rhythm.
Meet your agentsAn AI scheduling agent handles the calendar side of a business. GATE's agent does three things: it publishes booking pages where people pick a time that is really free in a pinned Google Calendar, it books meetings itself when a sales lead says yes, and it runs recurring jobs, like a Monday report, at the times the company sets. GATE schedules meetings and work, not staff rotas.
Yes. GATE books meetings straight into Google Calendar in two ways. A GATE booking page reads the pinned calendar every time someone opens it and lets the guest pick a time that is genuinely free. GATE's agent can also create the event itself and email the guests a real Google Calendar invite, with a Meet link if wanted. When the calendar cannot be read, GATE offers no times at all.
Both work in GATE. A GATE booking page lets the other person choose from the host's real availability. When a sales lead replies with interest, GATE's agent can instead take the first free weekday slot between 9 and 17 in the CRM's time zone, at least a day ahead, and send the invite. The booking page gives the guest control, and the agent's booking is faster.
Yes. When GATE's outreach gets an interested reply, the agent books the first free slot, 30 minutes by default, on a weekday from 9 to 17 in the CRM's time zone (UTC until one is set), at least a day out, invites the contact and moves the deal to its booked stage. A person approves each booking first by default. With no free slot in the booking window, 14 days by default, GATE stops rather than double book.
The guest moves it. Every GATE confirmation and reminder carries the guest's own private link to reschedule or cancel. A reschedule moves the existing Google Calendar event, so it shifts in the guest's calendar instead of vanishing, and the old booking stays on the record pointing at the new one. When the host cancels instead, GATE deletes the event and emails the guest.
GATE books and writes with Google Calendar. A GATE booking page pins one Google Calendar and reads it live for free and busy times, and the agent creates events and sends real invites from it, including a daily, weekly or weekday series that ends on a date or after a set number of times. A Microsoft 365 Outlook calendar can be read, not written, so the agent can say what is coming up there.
A scheduled job wakes GATE's agent at the set time, and the agent does the work, such as writing the report, checking the mailbox or sending the follow-up, then reports in the chat. GATE takes schedules in plain words: once at a date and time, every few minutes or hours, daily at a time, monthly on a set day, or on chosen weekdays, optionally inside a time window.
No. GATE does not build shift rotas for staff or timetables for schools. GATE's scheduling covers meetings and recurring work: booking pages, invites, reminders and scheduled jobs. GATE also reads Outlook calendars without writing to them, and the reminders it sends for booked meetings go out by email, not by text message.
GATE is invite only while GATE Intelligence onboards a small number of businesses at a time. After the invite, a person connects their Google Calendar in GATE's settings and delegates it to the agent. The agent then sets up the booking page, its meeting types and weekly hours from a plain description, and schedules any recurring jobs the same way.
Invite only while we onboard a small number of businesses.